Program & Event Management for Public-Facing Initiatives
OTTEP helps civic, nonprofit, corporate, education, and community-based organizations move ideas from strategy to organized implementation. We support planning, operations, stakeholder coordination, and event execution for initiatives that need to engage people, align partners, and deliver well in public.
California Certified Small Business / Micro Business | Cert ID: 2050752
Our Services
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Planning, Production & Public-Facing Execution
Planning and production support for public-facing initiatives, programs, launches, convenings, and events - from concept development and operational planning through vendor coordination and on-site execution.
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Strategic Planning & Implementation Support
Strategic guidance for organizations planning conferences, community events, brand activations, or large-scale programs.
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Stakeholder, Partner & Community Engagement
Management of sponsors, partners, vendors, and agencies to ensure alignment, clear communication, and cohesive execution across all stakeholders involved in the event or program.
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Program & Operations Management
Operational planning, timeline management, vendor coordination, team communication, and implementation oversight for programs, initiatives, and events with multiple moving parts.
Martha Guerrero, Mayor – City of West Sacramento
Film Screening & Community Dialogue Event
"Teresa Mixon did an exceptional job planning and coordinating the exclusive screening… bringing together film, reflection, and meaningful community dialogue around global climate challenges and human resilience.”
Experience the Difference
Strategic Support. Operational Clarity.
Public-Facing Event Execution.
OTTEP partners with corporate, civic, nonprofit, government, and community-based organizations across Sacramento and Northern California to plan, coordinate, and deliver public-facing initiatives, programs, milestones, and events with structure and purpose.
Our work goes beyond event logistics. We help organizations move ideas from concept to implementation by supporting strategic planning, program coordination, stakeholder alignment, vendor management, timelines, and on-site execution.
Whether supporting a community engagement initiative, grant-funded program, ribbon cutting, conference, corporate gathering, public agency event, or nonprofit activation, OTTEP brings the operational leadership needed to keep people, partners, and priorities aligned.
We are especially effective when projects involve multiple stakeholders, public visibility, community participation, tight timelines, or limited internal capacity. Our role is to help organizations reduce overwhelm, strengthen coordination, and deliver experiences that engage audiences, build trust, and support meaningful outcomes.
From planning through execution, OTTEP serves as a trusted implementation partner for organizations leading work that brings people, programs, and communities together.
Our Planning & Implementation Process
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![Sierra Northern Railway Ribbon Cutting Ceremony]()
Strategic Planning & Alignment
We clarify goals, stakeholders, audience needs, timelines, risks, and desired outcomes so every initiative begins with a clear roadmap for implementation.
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![Sierra Northern Railway]()
Operations & Stakeholder Coordination
We coordinate clients, partners, vendors, internal teams, and moving parts to keep the process organized, aligned, and moving forward.
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![Memory of Light Darkness Ice Film Screening, Black Box Theatre, West Sacramento,Ca]()
Public-Facing Delivery & Execution
We manage the live experience, on-site logistics, vendor flow, guest experience, and real-time problem solving so the final delivery reflects the purpose of the project.
Why Clients Choose
Operational Support When Internal Teams Are Stretched
We help organizations carry the planning, coordination, and execution workload so internal teams can stay focused on leadership, program goals, funder expectations, stakeholders, and guests.Stakeholder, Partner & Vendor Alignment
We coordinate across agencies, departments, sponsors, vendors, community partners, and internal teams so everyone understands the plan and the project moves forward with fewer gaps.Structured Planning From Concept to Implementation
OTTEP brings order to complex projects by clarifying goals, timelines, roles, vendors, communications, and next steps before execution begins.Public-Facing Execution With Professional Oversight
From civic initiatives and community programs to corporate activations and milestone events, we manage the details that shape how an organization is experienced by the public.
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Bay City Electric Works: Grand-Opening
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Anton Mosiac Apartment: Grand-Opening
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California Black Women's Health Program
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Sacramento Women & Girls Festival
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Youth Climate Film Screening
Client Testimonials
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Zach Luker. Event Manager — Raising Cane’s Chicken Fingers Two Regional Event
Teresa and her team did an AMAZING job planning and executing our corporate meeting and social, and they did it in 2 weeks!! Would recommend Over The Top to anyone needing event planning and execution support in NorCal! Thank you so much Team!
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Austin Lee, CEO — Bay City Electric Works Grand Opening Event
"We are "over the top" in appreciation for all that you did for our Groundbreaking event. We had complete peace of mind knowing that our big day was being managed by such a knowledgeable planner. Every detail was handled with professionalism and grace and we look forward to having you plan our next event!"
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Emxa Swan, Program Specialist — Community Tree Planting & Field Day Events
"Over The Top Events & Parties did an exceptional job organizing and executing six community-centered events, including Community Tree Planting & Field Days and district-wide gatherings focused on environmental education and schoolyard beautification. Within a short planning window, Teresa secured vendors, coordinated logistics, and mobilized her team to deliver seamless events that brought together schools, volunteers, and local families. Despite tight nonprofit budgets, she maximized resources and created welcoming, high-impact events that strengthened community engagement”
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Carson Wilcox, Grants Development & Administration Manager — Sierra Northern Railway Hydrogen Locomotive Launch Event
“Teresa Mixon and her team were amazing partners in helping our company plan and execute a large, complex event with many moving parts. She took on a significant portion of the planning and operational workload both before and during the event, allowing our internal team to stay focused on our guests and program. The value of her services far exceeded the cost, and I would wholeheartedly recommend her to any organization planning a major event.”
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Dr Tinsley, Founder — Well Balance Body - Client Appreciation
"From the initial consultation to the event execution, their professionalism, creativity, and attention to detail ensured a flawless and unforgettable celebration. They listened to our vision, offered expert guidance, and incorporated thoughtful elements that truly reflected our commitment to health and wellness. Our guests raved about the event, and we couldn’t be more grateful for the exceptional experience Over the Top Planning delivered. ”
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Michael Balderma, Plant Manager — Cardinal CT (2nd year Holiday Gathering)
"Teresa and her team were amazing. They brought our company Christmas party to life. First time using her but won't be the last for sure. Thanks again Over the Top team!"
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Dan Bushnell, Regional Director of Operations— Generations Healthcare Grand Re-Opening
"Teresa was brought on board in the 11th hour to help ensure that our business event went smoothly. She was professional throughout, easy to communicate with, and stayed on top of everything. In short, she did a terrific job in a crunch and we definitely recommend her”
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Jeff Vo, Former President —VNARP Awards & Gala
"Teresa and the Over the Top team were instrumental in making our biggest event of the year a tremendous success. Their expertise in handling fashion shows, awards, and cultural elements was exceptional. Working with them was one of our best experiences, and we highly recommend them for anyone seeking to create their best event yet."
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Dr Nicholas, Founder — Kintsu Medical & Wellnes Spa Grand Opening
"Teresa ability to think of every small detail and create a comprehensive floor plan that maximizes the space is truly impressive. The events she has orchestrated for us have been among the most memorable in my career. I highly recommend hiring Teresa and her team.”
Our Clients
